Recruitment

Note

Recruitment is included in the Business and Enterprise plans. Don’t see it? Ask your owner about your plan.

Job openings

Recruitment → New opening for each role: title, department, positions, salary range and the hiring manager. The hiring manager sees that opening’s candidates and is told about new ones.

An opening becomes Filled automatically when the last position is hired.

Add a candidate

Add candidate — their details, where they came from, education and past jobs, and the CV (PDF or Word, up to 3 MB). A duplicate email or phone in the same opening is caught.

Pipeline

Open an opening to see its board. Drag cards between Applied, Screening and Interview. Every candidate has a timeline of moves and notes.

The stages are: Applied → Screening → Interview → Offer → Hired, or Rejected / Withdrawn with a reason.

Interviews

1. On the candidate’s page → Schedule interview. Pick the date, time and interviewers.
2. Interviewers get a notification and find it under My interviews.
3. They open the CV and click Give feedback — stars, a recommendation, strengths and concerns.

Interviewers don’t see salaries, notes or offers. Only HR and the hiring manager see everyone’s feedback.

Offer

Make offer records the yearly salary and joining date. When the candidate answers, click Accepted or Declined.

Hire

After Accepted, click Hire. HashBook creates their employee record (education and past jobs included).

• Tick Send a HashBook login invite now, or invite them later from their employee page.
• Then set up their salary in Payroll.

Not going ahead?

Reject (or They withdrew) with a reason.

Privacy

Closed applications — with their CV, interviews and offers — are deleted automatically 12 months after they closed. You can also delete a candidate by hand.