Accounts

Who: the Accounts Head role and the owner. Sales staff can’t see the books.

Behind everything is a real double-entry ledger: every invoice, bill and payment posts a balanced journal. Mistakes are voided or reversed, never edited.

Start

Accounts → Bank & cash — add your real bank accounts with today’s balance (only the last 4 digits of the number). The Chart of accounts already has the usual income and expense categories — for India, CGST / SGST / IGST input and output and TDS; for the Gulf, VAT in and out.

Bill a customer

1. Open the project → Payments → Create invoice on a milestone (or Invoices → New invoice).
2. It saves as a draft. Check it.
3. Issue invoice — it gets its number (e.g. INV/IN/2026-27/0001), goes into the books and can be downloaded as a PDF.

GST is split by place of supply (CGST + SGST within the state, IGST across states, export under LUT). An issued invoice can’t be edited; if it’s wrong, Void it and issue a new one.

To email it, open the issued invoice → Email. See Email sending.

Customer paid?

Open the invoice → Record payment. If they deducted TDS, enter it — the invoice is still fully settled and the TDS is tracked for your tax return. Bank charges can be entered too. Extra money is kept as an advance.

Supplier bills

Bills & suppliers → New bill → Approve → Pay. Add the supplier’s GSTIN (or TRN) so the tax on their bill counts as input credit.

Small things

Bank charges, a domain renewal, interest: Income & expenses — quick money in, money out or transfers.

Reports

Profit & loss, balance sheet, trial balance, receivables and payables ageing, GST / VAT summary and account ledgers — with CSV export and print.

Month end

1. Financial reports → GST / VAT gives the numbers for GSTR-1 / 3B (or your VAT return).
2. Journal → Accounting periods → lock the month. Nothing can be posted into a locked month.